Accounts to:    Vice President, Programs

Based in:         New York, New York

Salary range:  $70,000-$85,000


IWHC seeks a Manager, Programmatic Operations to support the Programs Team with grant administration and other high-level administrative support. The ideal candidate will have strong organizational skills and the ability to work across teams. Experience with database management, finance and event planning desirable. Bilingual Spanish-English.



A just and sustainable world where all people, regardless of gender, enjoy their human rights and health, and have power over their lives.



In order to achieve gender justice, IWHC advances the sexual and reproductive health and rights of women and adolescent girls, by:

  • Funding and supporting feminist leaders, organizations, and movements, primarily in the Global South.
  • Advocating for international and US policies, programs, and funding, and holding governments to their commitments.
  • Generating knowledge and leading dialogues on critical and emergent issues.



  • Support the overall operational and administrative needs of the IWHC Programs Team.
  • Support the Grantmaking Program by providing grant management support.




Programmatic Administrative Support:

  • Serve as administrative liaison between Programs and other teams, including Finance and Development, to ensure effective communication and information sharing.
  • Manage vendor contracts, renewals, and payments.


Grantmaking Support:

  • Provide grantmaking administration support including drafting and processing grant award letters; collecting grantee institutional information and conducting due diligence; preparing grant payments and monitoring fund transfers; and updating grantmaking budget and schedule.
  • Communicate directly with IWHC grantees to ensure timely receipt of proposals, reports and other materials; oversee reminders and follow-up; and support IWHC staff visits to partners and vice versa.
  • Manage grantmaking database to ensure accurate and timely tracking of grantmaking activity, reporting and budgets.
  • Manage individual travel grants, including tracking reconciliation progress in coordination with Operations department and other necessary due diligence.
  • Prepare grantmaking data for financial, donor, and board reports.
  • Continually review and update grants management system and grantmaking processes to optimize output and workflow.
  • Perform other duties as assigned.



  • Passion for IWHC’s feminist mission and a strong commitment to sexual and reproductive health and rights, human rights, and gender equality.
  • At least five years experience providing high-level administrative support required; budgeting and grants administration experience desirable.
  • Fluent written and spoken English; high proficiency (written and spoken) in Spanish, required.
  • Excellent computer and administrative skills. High proficiency with Microsoft Office, especially Excel. Experience with MicroEdge GIFTS and Microsoft SharePoint a plus.
  • Excellent listening and communications skills, with sensitivity to cultural communication differences and the ability to communicate directly and effectively with others.
  • Detail-orientated with the ability to meet deadlines, manage competing priorities, and work cooperatively, effectively and accurately under pressure.
  • Willingness to work occasional long hours, including weekends, as needed.

COMPENSATION: Highly competitive salary and excellent benefits, including generous vacation time, and no contribution for employee-only medical, dental and vision coverage, among others.


APPLICATION DEADLINE: February 21, 2020 (applications will be accepted and reviewed on a rolling basis)


DESIRED START DATE: As soon as possible.


TO APPLY: Send cover letter (including ref. #PMOP), including salary requirements, and resume to: Liisa Sweet-Korpivaara @ fax 212-979-9009, or via email (in MS Word) to: [email protected]


We cannot respond to all inquiries—only candidates for consideration will be contacted. Regrettably we will not accept phone calls.


IWHC is an equal opportunity employer. IWHC strictly prohibits discrimination against any employee or applicant for employment because of the individual’s race, ethnicity, religion, age, national origin, gender, sexual orientation, marital status, HIV status or disability. This policy applies to all IWHC activities including, but not limited to, recruitment, hiring, compensation, assignment, training, promotion, discipline and discharge. We are committed to seeking qualified candidates who contribute to the diversity of the working environment.